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Occupancy Planning Specialist V

Primary Location Riverside, California Facility Name Riverside Medical Center/Medical Offices 1 Employee Status: Regular Worker Location: Flexible Schedule Full-time Scheduled Weekly Hours: 40 Shift Day Salary $123800 - $160160 / year

Job Number 1444743 Date Posted 09/15/2026

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Job Summary:

Leads the development and translation of multi-site and/or complex space planning options and alternatives with consideration of planning issues and business space requirements for initiatives and projects. Manages cross-functional relationships with clients, vendors, and internal team members to address complex client needs/requests, provide information to clients on planning and space policies/standards, procedures, protocols, and compliance, and promote customer service and strong client relationships. Drives and recommends solutions for continual process improvement, the development and integration of space management tools and processes, and the independent application of strategies to implement the workplace occupancy program. Manages or supports program delivery and project implementation within timelines, budgets, and scope while evaluating variances. Ensures data management, maintenance, and reporting while addressing end user issues/conflicts and adherence to established procedures, guidelines, and policies across the region.

Essential Responsibilities:

Promotes learning in others by communicating information and providing advice to drive projects forward; builds relationships with cross-functional stakeholders. Listens, responds to, seeks, and addresses performance feedback; provides actionable feedback to others, including upward feedback to leadership and mentors junior team members. Practices self-leadership; creates and executes plans to capitalize on strengths and improve opportunity areas; influences team members within assigned team or unit. Adapts to competing demands and new responsibilities; adapts to and learns from change, challenges, and feedback. Models team collaboration within and across teams.

Conducts or oversees business-specific projects by applying deep expertise in subject area; promotes adherence to all procedures and policies. Partners internally and externally to make effective business decisions; determines and carries out processes and methodologies; solves complex problems; escalates high-priority issues or risks, as appropriate; monitors progress and results. Develops work plans to meet business priorities and deadlines; coordinates and delegates resources to accomplish organizational goals. Recognizes and capitalizes on improvement opportunities; evaluates recommendations made; influences the completion of project tasks by others.

Promotes customer service and client relationships by: Driving enforcement and providing information on planning and space policies/standards, procedures, protocols, and compliance at a site-specific and/or multi-site level while resolving issues; managing cross-functional relationships with clients, vendors, and internal team members to ensure the resolution of complex client needs/requests while providing guidance and mentorship to junior team members; and developing and implementing approaches and recommendations for effective working relationships, as well as negotiating services provided by internal team members and managing external partner-vendor relationships to foster productive collaborations and achieve organizational objectives.

Ensures accurate reporting by: Maintaining, validating, and using space and occupant database information and utilization data to produce accurate space supply and demand metrics across the region; and receiving, communicating, and coaching on end user issues/conflicts with program guidelines and policies, while facilitating collaboration to identify and implement solutions within current guidelines and policies, and suggesting programmatic changes.

Engages in continual process improvement by: Developing process improvements, internal efficiencies, and methods of control in order to lessen the impact of resources and cost; identifying and recommending changes in space planning process to develop scenarios and reports and facilitate quick and smooth operations; and independently applying strategies to implement the workplace occupancy program while identifying and proposing changes to program components.

Manages or supports program delivery and project implementation by: Receiving project requests and evaluating site-specific and/or multi-site project plans in collaboration with the business unit representative or project team while providing guidance to personnel to ensure alignment with occupancy program and regulatory requirements and space committee approval; analyzing space opportunities, preparing alternative scenarios and options, and creating integrated meeting content for new initiatives, renovation projects, and project moves; and proactively monitoring and tracking timelines, costs, and scope of projects and evaluating variances.

Ensures space planning by: Leading the development of multi-site and/or complex planning strategies and recommending solutions to resolve customer planning issues; summarizing findings of multi-site and/or complex business space requirements to inform planning strategies; and presenting and translating multi-site and/or complex planning options and alternatives to ensure that all scenarios maximize use of space while guiding and mentoring more junior team members.

Knowledge, Skills and Abilities: (Core)

Ambiguity/Uncertainty Management
Attention to Detail
Business Knowledge
Communication
Critical Thinking
Cross-Group Collaboration
Decision Making
Dependability
Diversity, Equity, and Inclusion Support
Drives Results
Facilitation Skills
Health Care Industry
Influencing Others
Integrity
Learning Agility
Organizational Savvy
Problem Solving
Short- and Long-term Learning & Recall
Teamwork
Topic-Specific Communication

Knowledge, Skills and Abilities: (Functional)

Business Documentation
Business Relationship Management
Compliance Management
Computer-Aided Design Software
Construction Processes
Coordination
Cost Estimation
Cost Optimization
Cost/Managerial Accounting Data
Critical Facility Operations Knowledge
Dashboards
Data Integrity
Facilities Management Software
Facilities Management/Operations
Information Gathering
Microsoft Office
Presentation Skills
Procurement and Contracting
Systems Thinking
Time Management
Vendor Management

Minimum Qualifications:

Minimum three (3) years of experience in a leadership role with or without direct reports.

Bachelors degree in Management, Business Administration, Design, Corporate Real Estate, Facilities Management, Construction, or related field AND minimum eight (8) years of experience in corporate real estate, occupancy planning, space management, facilities or building management, or a directly related field. OR Minimum eleven (11) years of experience in corporate real estate, occupancy planning, space management, facilities or building management, or a directly related field.

Preferred Qualifications:

Master's Degree, or equivalent, or higher in Business Administration or related field.

Primary Location: California,Riverside,Riverside Medical Center/Medical Offices 1 Scheduled Weekly Hours: 40 Shift: Day Workdays: Sun, Mon, Tue, Wed, Thu, Fri, Sat Working Hours Start: 08:30 AM Working Hours End: 05:30 PM Job Schedule: Full-time Job Type: Standard Employee Status: Regular Worker Location: Flexible Employee Group/Union Affiliation: NUE-SCAL-01|NUE|Non Union Employee Job Level: Individual Contributor Department: Riverside Med Center - Admin - Medical Group - 0806 Pay Range: $123800 - $160160 / year Kaiser Permanente strives to offer a market competitive total rewards package and is committed to pay equity and transparency. The posted pay range is based on possible base salaries for the role and does not reflect the full value of our total rewards package. Actual base pay determined at offer will be based on labor market data, internal alignment, and a candidate's years of relevant work experience, education, certifications, skills, and geographic location. Travel: Yes, 75 % of the Time Kaiser Permanente is an equal opportunity employer committed to fair, respectful, and inclusive workplaces. Applicants will be considered for employment without regard to race, religion, sex, age, national origin, disability, veteran status, or any other protected characteristic or status.

For jobs where work will be performed in unincorporated LA County, the employer provides the following statement in accordance with the Los Angeles County Fair Chance Ordinance. Criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment:

Consistently supports compliance and the Principles of Responsibility (Kaiser Permanente's Code of Conduct) by maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, and adhering to applicable federal, state, and local laws and regulations, accreditation, and licensure requirements (where applicable), and Kaiser Permanente's policies and procedures.

Models and reinforces ethical behavior in self and others in accordance with the Principles of Responsibility, adheres to organizational policies and guidelines; supports compliance initiatives; maintains confidences; admits mistakes; conducts business with honesty, shows consistency in words and actions; follows through on commitments.

Job duties with at least occasional or possible access to: (1) patients, the general public, or other employees; (2) confidential protected health information and other confidential KP information (including employee, proprietary, financial or trade secret information); (3) KP property and assets, for example, electronic assets, medical instruments, or devices; (4) controlled substances regulated by federal law or potentially subject to diversion.

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Expected Employee Conduct >