Supply Chain Analyst I, Materials and Data Management

In addition to the responsibilities listed below, this position is also responsible for ensuring all supplies are available in the appropriate clinical/non-clinical locations by completing standard and non-standard medical/surgical transactions/procedures with some guidance; implementing procedures to ensure ongoing availability of products with minimal guidance; maintaining inventory databases and libraries with minimal guidance; preparing reports on preference cards use and surgical inventory management; ensuring the effective maintenance of inventory management databases and systems by following procedures to implement basic system changes; assisting users in resolving routine problems; preparing reports on inventory management; ensuring the effective maintenance of inventory management databases and systems by following procedures to implement basic system changes; assisting users in resolving routine problems; performing administrative tasks for training new system users; assisting in implementing appropriate changes or enhancements in Information Technology inventory systems, following detailed instructions; following procedures in the use and maintenance of technical systems and processes to ensure compliance with all relevant regulations and standards; and ensuring compliance with policies and regulations by monitoring the maintenance, calibration, temperature and humidity records, following detailed instructions.

• Pursues effective relationships with others by sharing information with coworkers and members. Listens to and addresses performance feedback. Pursues self-development; acknowledges strengths and weaknesses, and takes action. Adapts to and learns from change, challenges, and feedback. Responds to the needs of others to support a business outcome.
• Completes routine work assignments by following procedures and policies and using data, and resources with oversight and management. Collaborates with others to address business problems; escalates issues or risks as appropriate; communicates progress and information. Adheres to established priorities, deadlines, and expectations. Identifies and speaks up for improvement opportunities.
• Performs asset accounting tasks by: performing support tasks to guide transfers, and disposals, following detailed instructions; recording dispositions in the accounting system, following detailed instructions; following policies and procedures to achieve accountability for the misuse of assets; and documents ideas for cost reduction opportunities.
• Ensures ongoing quality customer  services by: resolving routine customer issues pertaining to vendors/suppliers reporting, billing, and merchandise, following detailed instructions; resolving routine backorder problems, delivery delays, repairs, customer concerns/queries, and returns, expediting calling in urgent non-stock medical supply orders on daily basis; processing product returns for credit or exchange and recalls, following detailed instructions; and preparing reports (e.g., key metrics, cost and daily analysis) to customers following detailed instructions.
• Ensures adequate levels of inventory are maintained by: resolving routine problems in the receipt, assisting in the distribution of inventory, and implementing cost savings or efficiency improving procedures, following detailed instructions; conducting quantitative/qualitative analyses to forecast demand to minimize obsolescence or expiration, following detailed instructions; learning automated inventory and ordering systems to support routine inventory reconciliation and performing routine inventory counts; confirming routine reorder levels are updated, maintained, and adhered to so that proper product rotation remains valid, and inventory levels are accurate; and working collaboratively with others in the group to maintain the inventory control system (e.g., ensure accuracy of product line, proper level of stock, rotation of product, cleanliness of product/carts).
• Note: Depending on assignment, this may include providing direction and leadership to represented employees related to ordering or other inventory tasks.
• Maintains and improves supply chain and operations by: assisting in routine activities (i.e., shipping logistics, carrier, and inventory system evaluation) to optimize, maintain, and transform current processes for increased efficiency; assisting in the implementation of research plans to identify new/existing business operating models according to supply chain future state functional and technical design; and, with others in the group, assisting in process to determine end-to-end sourcing, procurement, and logistics.
• Exercises purchasing strategy that is consistent with the overall national sourcing strategy by: entering purchase requests in the appropriate purchasing system; assisting with purchase standardization, quality, amounts, or equivalency; and resolving routine purchase-related problems and implementing cost savings procedures, following detailed instructions.
• Complies with state and federal regulations, and company policy/procedures pertaining to purchasing, inventory management, and distribution by: following best standards, practices, and enforcing relevant guidelines (e.g., parking and shuttle); soliciting quotations for new stock and non-standard items to ensure compliance, and fulfilling routine contracts following detailed instructions; assisting with producing routine reports for compliance monitoring (e.g.,  Joint commission, Sarbanes-Oxley [SOX]) and audits, following detailed instructions; implementing corrective action and resolving deficiencies as necessary on a timely basis and in accordance with company policy, following detailed instructions; and assisting in administering programs of information, collecting data, training, and education for managers/product users on standards programs, product selection, and expected compliance.
• Manages suppliers/vendors performance and relationships by: resolving problems and communicating with suppliers/vendors,  ensuring they comply with policies and regulations, following detailed instructions; supporting the onboarding of new suppliers/vendors and supporting contract administration with suppliers/vendors, following detailed instructions; assisting with corrective actions based on needs identified from audits, following detailed instructions; resolving routine suppliers/vendor issues; and facilitating business reviews to ensure suppliers/vendors meet operational and cost targets, following detailed instructions.
• Provides technical analysis and reporting services for others by: supporting analyses and preparing results on utilization, quality, inventory levels, and courier routes for routine projects; administering customer service survey tools to assess satisfaction levels and collect feedback for quality improvement procedures, following detailed instructions; learning tools, techniques, and assumptions to ensure routine analyses are appropriate to support operational and business decisions; and preparing reports in response to business needs for selected departments documenting routine analytical results.